Your book fills up while you work.
Scheduly is the appointment book I wrote for businesses that work by appointment. Your client picks a service, a staff member and a slot that is genuinely free; you find it all in one back office, with reminders that go out by themselves. On your own web space, with no per-booking fees.
See what it does ↓Every appointment taken by phone is time taken from the work.
People who work by appointment spend hours juggling slots, calling back and reminding. It is work that never shows up in the till, and a booking page does it for you, better and at any hour.
The phone that never stops
It rings while your hands are in someone's hair. You answer, apologise to the client in the chair, hunt for a gap in the book, and meanwhile a message lands on another channel.
Clients book on their own, around the clockGaps in the book and no-shows
Someone who booked three weeks ago simply forgets. You discover the gap when the slot has already gone by, and that half hour is never coming back.
Confirmations and reminders by email, automaticallyA book only its author can read
Names, times and second thoughts scattered across a notepad or three different chats. When you need to know what a client is worth or which service really sells, there is no answer.
Clear reports on takings, occupancy and no-showsTwo sides: your client and you
At the front, a booking page anyone can use. Behind it, the back office that holds agenda, clients, takings and reminders together.
Four steps, and the appointment is booked
Service, staff member, date and time, details. Your client sees duration and price before choosing, and can ask for the first available staff member: the system assigns whoever has the lightest load at that moment.
- Booked slots stay visible but struck through: people see how full you are, without ever revealing who booked.
- Two people on the same slot cannot overlap: confirmation re-checks everything with the day locked.
- Minimum notice and the maximum booking window are yours to set, service by service.
One agenda, for every channel
Daily per staff member or weekly, with out-of-hours bands dashed and a quick card for every appointment. Phone bookings and walk-ins take seconds to add: they land in the same place as the online ones.
- Move an appointment and the reminder restarts on the new time.
- A filterable list, status changes and CSV export of whatever you are looking at.
- A dashboard with today's appointments, requests to confirm and the value of the book.
The reminder you never forget to send
Every booking triggers a summary email with the code, time, staff member, location and a calendar file for the client. Then, with the lead time you choose, the reminder goes out: from there your client can move or cancel on their own, without calling you.
- SMTP configured from the back office, with a test send that tells you at once what is wrong.
- Reminder lead time from 1 hour to 3 days, one per appointment.
- A "Your appointment" area: the client checks, moves and cancels on their own.
The numbers your agenda produces by itself
Takings, booking volume, average ticket and real hourly occupancy, that is how many of the hours you stay open are actually booked. Plus appointment outcomes, the most requested days and time slots, a ranking of services and each staff member's performance.
- A comparison between bookings taken online and taken in the back office.
- Clients with generated value, favourite services and return frequency.
- Charts drawn by the server: no external library, no data leaving the building.
The same agenda, seen by the people who use it
An online agenda serves three different people at the same time: whoever books, whoever works the floor, and whoever has to understand at month's end how it went.
Booking is simpler
- A guided flow from the phone, showing real availability
- A choice of staff member, or the first one free
- Email confirmation with a calendar file
- Rescheduling and cancelling on their own, with no phone calls
The agenda that works for you
- A daily and weekly view, per staff member or per location
- Bookings appear as they come in
- Clear statuses: to confirm, confirmed, completed, no-show
- Holidays and absences entered once and respected everywhere
Clear numbers, better decisions
- Takings, hourly occupancy and average ticket
- Most requested services and staff, ranked
- How many bookings arrive online and how many from the back office
- CSV export of clients and appointments, whenever you need it
And everything around it
The things a ten-minute demo never shows, but which decide whether the book is still tidy six months later.
Services and categories
Duration, turnaround time, price, colour in the agenda and visibility on the site, service by service.
Staff
Photo resized automatically, enabled services, personal hours or hours inherited from the business.
Clients
History, generated value, favourite services, internal notes, consents and CSV export of just your selection.
Closures and absences
Holidays, bank holidays and half days, for the whole business or for a single staff member.
Online payments
Optional and per service: full amount or a percentage deposit, with a master switch in the settings.
Users and activity log
Separate administrator and staff accounts, with a trail of who did what and when.
Multiple locations
Each location with its own hours, services and staff, inside the same installation.
Booking inside your site
The booking page embeds into any site and adjusts its own height to the content. Or it is simply a link to put on Instagram and WhatsApp.
From the phone, with no app
The staff agenda and the booking page work from any phone or tablet browser: nothing to install, for you or for your clients.
From the order to the first booking
No migration and no external service to subscribe to: Scheduly installs on your hosting and is configured around your business.
I install it on your hosting
Scheduly runs on ordinary web space with PHP and MySQL. No dedicated server and nothing to install on computers or phones: it all runs in the browser.
We set up your price list
Services with duration, turnaround and price, staff with their own hours, closures and notice rules: the agenda starts to look like yours.
I connect emails and reminders
SMTP verified with a test send, email copy in your own words and an automatic reminder with the lead time you prefer.
You go live and I walk you through it
The booking module goes into your website and the back office is handed over to you, with a training session for you and your staff.
If you work by appointment, it is for you
The service names and durations change, the problem does not: someone has to answer the phone and remember to remind.
Beauty and nail studios
Treatments of different lengths, rooms, nail technicians and turnaround time between one client and the next.
Hair and barber shops
Several chairs in parallel, long services like colouring and clients loyal to their own stylist.
Medical practices and clinics
Several specialists, first visits and follow-ups with their own durations, and no patient data exposed.
Physiotherapists and wellness centres
Courses of sessions, the therapist's own hours and a deposit on the longer treatments.
Personal trainers and fitness studios
One-to-one sessions, availability that shifts every week and cancellations handled by the client.
Professional practices
Consultations by appointment, an agenda shared between several people and written confirmation of every meeting.
Try it before we talk about it
Scheduly has its own site, with a demo installation always on: you can book as one of your clients would, then log into the back office and watch the appointment land. No sign-up, no details to leave.
- Book a service and get the confirmation
- Enter the back office and find the appointment in the agenda
- Browse reports, clients and settings with data already in place
Three ways in, one single product
The plans differ only in duration: features, locations, staff and bookings are unlimited on all three. These are the official scheduly.it prices, tax included.
Monthly access
To start with no commitment and see how it goes.
Renews monthly, stop whenever you like
- Every feature, with no paid add-ons
- Unlimited locations, staff and bookings
- Confirmation emails and automatic reminders
- Agenda, clients, payments and reports
- Installation, setup and training included
Annual access
The most chosen option: two months less to pay.
The same as €41.58 a month: €89 saved
- Every feature, with no paid add-ons
- Unlimited locations, staff and bookings
- Confirmation emails and automatic reminders
- Agenda, clients, payments and reports
- Installation, setup and training included
Lifetime access
Pay once and it stays yours, with no renewals.
No recurring fee, no commission
- Every feature, with no paid add-ons
- Unlimited locations, staff and bookings
- Confirmation emails and automatic reminders
- Agenda, clients, payments and reports
- Installation, setup and training included
What I add is the work around the product: installation on your web space, services and hours configured around your business, emails and reminders verified, training for you and your staff. Hosting and the domain, which stay in your name, are outside it, as is custom development: that gets agreed beforehand, with a separate quote.
The answers before we start
No, and you do not even need a website. The booking page embeds into any site and adjusts its own height to the content, or it lives on a subdomain of yours (booking.yourdomain.com) and becomes a link to put on Instagram, Google and WhatsApp.
The other solutions
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Learn moreLet's look at your agenda together
Twenty minutes: you tell me how you take appointments today and I show you Scheduly set up on your own services, not on a fake sample. If you want to get your hands on it first, the public demo is on scheduly.it.
- A demo on your own services and hours
- No commission on bookings
- I get back to you within 24 hours